The key to a successful wedding is communication, communication coupled with a detailed schedule. Trust me, communication deserves to be addressed twice and has two distinct parts. The first is clear communication from the couple to the planner. What is their vision for the wedding down to every detail from the setup of the cocktail hour to where the gift table will be? There is no small detail and nothing should ever be assumed or overlooked.
The second part of the communication is from the planner to the couple regarding the reality of their vision at that venue, based on the ability and capacity of the venue and the staff. If the bride wants fifteen high boy tables in the cocktail area and the room can only accommodate ten, this would be a problem unless properly explained to the couple and resolved by a mutual agreement that ten tables is enough to accommodate the guests. If this communication does not clearly occur, then the event will not be successful because the expectations of the couple and the reality of what the planner can do will not be the same.
Clear communication allows a detailed wedding day schedule to be created encompassing every element of the day with a clear timeline of events and assigned responsibilities. The schedule must be reviewed with the couple and all vendors involved on several occasions. Everyone must have a copy and sign off on their commitments. The schedule is the foundation for the wedding day, and no deviations should be allowed.
If a wedding is planned with clear, consistent and constant communication parlayed into a detailed schedule, the wedding will be flawless. The vision of the couple becomes their wedding day reality when the practices of communication, communication and a detailed schedule are followed.